Trello Review 2026 - Features, Pricing & Deals

Trello is a project management tool that helps teams organize tasks and workflows through a visual board system. At its core, it uses a simple structure of boards, lists, and cards to help users track projects from start to finish. Think of it as a digital whiteboard where you can move sticky notes around to show progress.

The platform shines in its flexibility, working equally well for personal to-do lists or complex team projects. Teams can create boards for different projects, add members, set due dates, and attach files directly to tasks. What makes it useful is how it adapts to different work styles, whether you're planning an event, tracking sales leads, managing content calendars, or handling software development sprints.

Trello now includes AI capabilities that can summarize meeting notes, generate cards from emails and Slack messages, and extract action items automatically. You'll find automation tools through Butler to handle repetitive tasks, multiple view options to visualize work, and integrations with popular apps like Slack, Google Drive, and Microsoft Teams. The free version includes essential features for small teams, while paid plans unlock capabilities like timeline views and unlimited boards.

Security hasn't been overlooked either. The platform maintains industry-standard certifications and offers permission settings to keep sensitive project data safe. Whether you're a freelancer or part of a large organization, Trello scales to match your needs while keeping things straightforward and accessible.

• Boards, Lists, and Cards: Create project workflows by organizing tasks across boards, lists, and cards that track every project element.
• Task Management: Assign team members, set due dates, attach files directly to cards, and break tasks into checklists with progress tracking.
• Multiple Views: Visualize work through timeline, table, dashboard, and calendar views that help teams understand project progress and spot potential bottlenecks.
• AI-Powered Automation: Use Atlassian Intelligence to generate cards from emails and Slack messages, summarize meeting notes, extract action items automatically, and get writing assistance for brainstorming and content improvement.
• Butler Automation: Create automatic rules, commands, and scheduled tasks that handle repetitive work, reducing manual effort and increasing team productivity.
• Time Management Tools: Trello Planner helps with time blocking through Google Calendar and Microsoft Outlook integration, while Power-Ups add Time Tracker and AutoPlan capabilities.
• Integrations: Connect with hundreds of apps like Slack, Microsoft Teams, Gmail, Google Drive, Jira, and Salesforce, transforming Trello into a customized workflow solution.
• Enterprise-Grade Security: 99.99% uptime, compliance certifications, and project management infrastructure that keeps your team's data safe and accessible.

• Free version offers unlimited cards, lists, and members, up to 10 boards per workspace, 1 Power-Up per board, 10MB file attachments, 250 automation runs per month, and basic collaboration features.
• Standard version provides unlimited boards, unlimited Power-Ups, advanced checklists, custom fields, 250MB file attachments, and 1,000 automation runs per month at $6 per user monthly or $5 when billed annually.
• Premium version includes unlimited card views like Timeline and Dashboard, advanced admin tools, unlimited automations, and additional security features at $12.50 per user monthly or $10 when billed annually.
• Enterprise plan offers organization-wide permissions, unlimited workspaces, multi-board guest access, attachment permissions, advanced security controls, onboarding assistance, and 24/7 support at $210 per user monthly or $17.50 with bulk pricing when billed annually.

Trello stands out with its simple, visual card-based system that's easier to learn than complex alternatives. Unlike tools with steep learning curves, Trello lets you start organizing tasks in minutes. It's good for teams that need flexibility and visual organization, but won't cut it for complex projects that need detailed reporting, Gantt charts, or built-in time tracking. While Asana and Monday.com provide more customization and reporting, Trello wins for teams wanting a straightforward, visual way to track progress without overwhelming options.

Yes! The free plan works great for individuals and small teams with basic needs. You'll get unlimited cards, lists, and members, up to 10 boards per workspace, 1 Power-Up per board, 10MB file attachments, and 250 automation runs per month. The main limits you'll hit are the 10-board maximum and single Power-Up per board. Many users stick with the free plan for personal projects and small team coordination. If you need more boards, multiple Power-Ups per board, or larger file attachments, you'll want to look at the paid plans.

Trello takes security seriously with 99.99% uptime and industry-standard certifications. Your data is encrypted both in transit and at rest, and the platform offers two-factor authentication even on free plans. Trello follows SOC2, SOC3, ISO/IEC 27001, and other compliance standards to protect your information. For Enterprise users, there are additional security controls like attachment permissions and organization-wide settings. While no online system is 100% foolproof, Trello maintains strong security practices that most businesses can trust.

Most people pick up Trello basics in under an hour. The drag-and-drop interface is intuitive - you create cards, move them between lists, and open them to add details. New users can start with simple board organization and gradually discover features like checklists, due dates, and card assignments. The visual nature helps teams adapt quickly without extensive training. The harder part isn't learning the tool itself but developing consistent workflows that your team will follow. Trello also offers templates that new users can copy to get started faster.

Trello includes Atlassian Intelligence, which can automatically generate cards from emails and Slack messages, summarize meeting notes, and extract action items from text. The AI helps with writing assistance, grammar improvement, and brainstorming directly in your boards. You can turn form submissions into cards automatically, and the AI will summarize lengthy content to save you time. There's also predictive analytics for project forecasting on higher-tier plans. While these features add convenience, the basic board functionality works fine without touching the AI tools if you prefer manual control.