Notion Review 2026 - Features, Pricing & Deals
Notion is a workspace that combines note-taking, task management, and collaboration tools in one platform. It helps users organize their work and ideas through customizable pages, databases, and wikis.
Whether you're writing notes, managing projects, or building a knowledge base, the platform adapts to fit different needs. You can create pages within pages, set up databases with different views, and work together with team members in real-time.
The tool works across devices and browsers, making it simple to access your work anywhere. Its block-based system lets you add different types of content like text, images, tables, and tasks. You can also connect with other apps like Slack, Google Drive, and Zoom.
The free plan offers core features for individuals with 10 guest collaborators and limited trial access to AI features. Paid plans start at $8 per month with annual billing and include more storage, collaboration tools, and extra security options. The platform includes AI capabilities powered by GPT-4 and Claude to help with writing, summarization, search, and automation tasks.
From students and entrepreneurs to large organizations, Notion serves as a central hub where people can work, share ideas, and keep track of information. Its flexibility makes it useful for many purposes, from personal note-taking to company-wide documentation.
Who is Notion for?
Notion is ideal for people who need to organize information, manage projects, and collaborate in one workspace.
- Small business owners who want to track projects, store documents, and build company wikis without subscribing to multiple specialized tools.
- Project managers who need customizable databases and multiple views (kanban, calendar, timeline) for tracking tasks and team progress.
- Content creators and writers who organize research, plan content calendars, store assets, and use AI assistance for brainstorming and editing.
- Remote teams who work in real-time on shared workspaces and comment directly on projects.
- Students who take notes, plan studies, and manage research in one place using the free plan.
- Entrepreneurs who manage projects, automate workflows, and organize knowledge bases as their businesses grow.
- Anyone in marketing agencies, tech startups, education, or freelance work who needs organization and collaboration.
Online Reviews (Last 6 Months Summarised)
Notion gets strong praise as an organizational and productivity tool with a highly customizable interface. Users appreciate its database structures, clean design, and ability to handle project management, note-taking, and knowledge management in one place. The real-time collaboration features work well for teams, and the free tier offers substantial features for personal use. The community provides helpful templates that make getting started easier.
The platform has performance issues with large databases that cause slowdowns. The learning curve for advanced features is steep, and many new users feel overwhelmed by the number of options available. Setting up database relationships can be difficult, and offline functionality is limited. Some users find it overly complex for simple note-taking and question whether the pricing for premium features justifies the cost for casual use. Export options and customer support response times also draw complaints.
Features
- Blocks and Pages: Build content using blocks like text, images, and Kanban boards that can be moved and customized across nested pages.
- Powerful Databases: Create databases with property types including date, checkbox, URL, and multi-select to track and organize information.
- Multiple Database Views: Switch between table, list, calendar, board, timeline, and gallery views to visualize data in different formats.
- AI Writing Assistant: Use GPT-4 and Claude models for text generation, rewriting, tone adjustment, grammar fixes, and translation directly in your workspace.
- Q&A on Workspace Content: Ask questions about your workspace content and get answers from integrated apps like Slack and Google Drive using natural language search.
- Smart Autofill and Automation: Automate database properties, autofill content, and analyze files and images with AI-powered tools.
- Real-Time Collaboration: Work together with team members simultaneously, assign tasks, leave comments, and receive instant notifications about workspace changes.
- Extensive Integrations: Connect with apps like Slack, Google Drive, and Zoom to work with data from other tools.
- Comprehensive Templates: Access a library of 20,000+ pre-built templates for project management, note-taking, and workflow optimization.
- Cross-Platform Accessibility: Use Notion across desktop, mobile, and web platforms with offline access and automatic synchronization.
- Advanced Security Options: Protect your workspace with SAML single sign-on, SCIM provisioning, private team spaces, and enterprise-level security configurations.
Pricing
- Free Plan offers unlimited blocks, basic collaboration features, 10 guest collaborators, and limited trial access to Notion AI features.
- Plus Plan costs $8/user/month (annual billing) or $10/user/month (monthly billing), providing unlimited blocks, unlimited file uploads, 100 guest collaborators, and limited trial of Notion AI.
- Business Plan priced at $15/user/month (annual) or $18/user/month (monthly) includes private teamspaces, SAML SSO, 90-day version history, advanced permissions, and full Notion AI access included.
- Enterprise Plan offers custom pricing with 250+ guests, SCIM provisioning, audit logs, advanced security features, full Notion AI with advanced features, and zero data retention options.
- Notion AI Add-on available for $8/user/month (annual billing) or $10/user/month (monthly billing) for Free and Plus plans only, providing AI-powered content generation, translation, meeting notes, and writing assistance.
Frequently Asked Questions
To create relational databases in Notion, add a property to your database and select the "Relation" type. Then choose which other database you want to link to. Once you've set up the relation, you can add a "Rollup" property to pull specific information from the related database. This lets you connect information across different databases, like linking projects to tasks or clients to invoices. The setup can be tricky at first, but once you get the hang of it, relations become one of Notion's most useful features for managing complex information.
Is Notion better than Evernote or OneNote?It depends on what you need. Notion is better if you want customizable databases, project management features, and team collaboration in one place. It's more flexible and can replace multiple tools. Evernote is simpler and faster for quick note-taking and web clipping, with better offline access. OneNote works well if you're already in the Microsoft ecosystem and prefer freeform note-taking with a notebook structure. Notion has a steeper learning curve but offers more versatility once you learn it.
How can I improve Notion's performance with large databases?Keep your databases focused by splitting very large databases into smaller, related ones. Limit the number of relations and rollups you use, as these slow things down. Avoid loading too many views at once, and consider archiving old data you don't need to access regularly. If you're experiencing lag, try accessing Notion through the desktop app instead of the browser, as it often performs better. Don't embed too many images or files directly in pages—link to them instead when possible.
What integrations does Notion support?Notion connects with apps like Slack, Google Drive, Zoom, Figma, GitHub, and many others. You can embed content from these services directly into your Notion pages. The AI features can also search and answer questions about content from integrated apps like Slack and Google Drive. If you need more custom integrations, Notion has an API that lets developers build connections to other tools. While the integration options have improved, some users still find them more limited compared to specialized project management tools.
Can I use Notion for team collaboration?Yes, Notion works well for team collaboration. You can share pages and databases with team members, work together in real-time, leave comments, and assign tasks. The Business and Enterprise plans include features like private teamspaces, advanced permissions, and SAML SSO for larger teams. You can control who sees what with detailed permission settings. Real-time editing means everyone sees updates as they happen. Just keep in mind that performance can slow down with very large databases, so organize your workspace thoughtfully for the best team experience.
