ProjectManager
best deal
Try ProjectManager's Team Plan for $15/month - Get task management, collaboration tools, and project dashboards with a 30-day free trial.
redeem nowWe start with direct ratings from our readers, then look at what real users are saying in practitioner forums and community spaces. We pair that with search demand data and profession-level persona analysis.
Editorial note: this was originally published in september of 2024
quick take
based on real user feedback, community sentiment, pricing value, and fit for target audience. see our full methodology
used ProjectManager? we'd love to know your thoughts
reader ratings shape our score
ProjectManager is a cloud-based platform that helps teams plan, track, and deliver projects. The software combines traditional project management tools with modern collaboration features, making it suitable for businesses of all sizes.
Teams can organize their work through multiple views, including Gantt charts, Kanban boards, task lists, calendars, and risk views. Real-time dashboards give quick insights into project progress, while resource management tools help balance team workloads and track costs. The platform now includes AI-powered project insights that generate executive summaries, identify risks, and provide recommendations with one click, using ChatGPT technology combined with a proprietary intelligence layer.
The software works with common business tools like Office 365, Google Workspace, and Jira. Companies can choose from several pricing tiers, starting at $15 per user per month for the Team plan, with custom Enterprise solutions available for larger organizations.
Companies like NASA, Marriott, and AT&T use ProjectManager. Third-party integrations have limitations, and the mobile app is buggy with missing features.
monthly search interest
27.1k/mo now
ProjectManager's search volume has been remarkably stable for three years, oscillating between 27k and 33k per month in a predictable seasonal rhythm, with two brief spikes to 40k in mid-2024 and early 2025 that didn't sustain. This is a tool with a locked-in audience rather than one riding growth: the spikes look like campaign-driven traffic rather than genuine product momentum. That stability cuts both ways: the product isn't losing relevance, but it's also not winning new categories or expanding its user base meaningfully.
Whether ProjectManager is worth it depends almost entirely on your team's size and how you work. Pick your role below to see the honest breakdown.
overall sentiment
select your role to see what people like you are saying
Small Team Project Manager
positiveAt $15 per user per month, ProjectManager is one of the more affordable ways to get clean Gantt charts and task tracking without a long setup process. If your team is under 15 people doing standard project delivery, it covers the basics well. The ceiling shows up when you need deeper reporting or start managing multiple complex workstreams simultaneously.
strengths
concerns
Remote/Hybrid Team Lead
mixedThe multiple views and cloud access look good on paper for distributed teams, but the mobile app is a real problem: it's missing features the web version has and generates consistent complaints about bugs. If everyone on your team works from a laptop, you'll manage. If some people are primarily on mobile, this will cause friction every week.
strengths
concerns
Enterprise Resource Manager
negativeThe portfolio and resource features exist but don't hold up under load: large projects slow the platform down noticeably, and the reporting tools aren't built for the kind of analytics enterprise decision-making requires. There's a real gap between what the marketing describes and what the product delivers at scale. At this level, Smartsheet or Microsoft Project are worth the comparison before committing.
strengths
concerns
Construction/Complex Project Manager
mixedCritical path management, WBS planning, and cost monitoring give construction project managers a credible set of tools. The Gantt interface handles dependencies and timeline adjustments without much fuss. The caveat is that if your projects grow in complexity or you're coordinating large crews across mobile, you'll run into the same performance and mobile app issues that affect other power users.
strengths
concerns
“There's a real gap between what the marketing describes and what the product delivers at scale, and if resource management or deep analytics matter to you, you'll hit that ceiling before your annual plan is up.”
Community feedback on ProjectManager sits around 4.1 out of 5 across several hundred verified reviews, which sounds solid until you dig into the breakdown. The consistent praise goes to the Gantt chart interface and the onboarding experience for small teams: reviewers note it gets teams up and running faster than heavier tools. The criticism, though, clusters in two areas. First, the mobile app gets repeatedly flagged as noticeably worse than the web version, with bugs and missing features that cause real friction for anyone working away from a desk. Second, enterprise and larger teams report performance degradation on complex projects and find the reporting tools too limited for serious decision-making. Several reviewers specifically call out a gap between what the marketing promises at scale and what the product actually delivers when you push it.
For small teams on the Team Plan at $15 per user per month (billed annually), yes, with conditions. You get solid Gantt charts, multiple work views, and dashboards that cover the basics without needing a specialist to set it up. The Business Plan at $26 per user per month is harder to justify unless your team genuinely needs portfolio management across many projects, because the reporting tools at that tier still fall short of what you'd expect from a premium plan. Don't pay for Enterprise unless you've confirmed the advanced features actually work at your project scale.
Small Team Project Managers get the most from it: quick setup, clean Gantt views, and pricing that won't blow a small-team budget. Construction and complex project managers who need critical path and WBS planning also have a credible case. Remote and hybrid team leads can make it work, but the mobile app issues will be a daily frustration. Enterprise Resource Managers are the least well-served: the tool's performance and analytics don't match what large organisations actually need.
Two stand out. First, the mobile app is meaningfully worse than the web version: bugs, missing features, and an inconsistent experience that makes it unreliable for team members working on phones or tablets. Second, the reporting and analytics are basic. If you need to make resource allocation decisions or present project health data to stakeholders, you'll find the built-in reports don't go far enough. Performance also slows noticeably on large or complex projects, which matters more the bigger your team gets.
For a small team doing standard project tracking, ProjectManager is cheaper and the Gantt interface is easier to use out of the box. Monday.com costs more per seat but gives you significantly better automations, a more reliable mobile experience, and a wider integration ecosystem. If your team is growing past 15 people, working heavily across mobile, or needs workflow automations beyond the basics, switch to Monday.com. If you're a small team that primarily lives in Gantt views and wants to keep costs down, ProjectManager is the better fit.
In theory, yes. The multiple work views, real-time dashboards, and cloud access are set up for hybrid work. In practice, the mobile app is the problem: remote team members who aren't always on a laptop will notice the missing features and reliability issues quickly. If your remote team works almost entirely on desktop and everyone has reliable internet, you'll get through it. If even a few team members primarily work on mobile, that friction will compound over time and you'll want a tool with a better mobile experience.
toolsforhumans editorial team
Reader ratings and community feedback shape every score. Since 2022, ToolsForHumans has helped 600,000+ people find software that holds up after launch. how we research →
is this your tool?
claim your listing to update details, respond to our review, or upgrade to a featured partnership.
claim this listing →
Notion is an all-in-one productivity platform for creating, organizing, and collaborating on notes, databases, wikis, tasks, and projects. Its block-based system allows for customizable workspaces with multiple views like tables, boards, and calendars. It includes AI assistance, collaboration features, and integrations with other tools.
best deal
Annual billing saves 20% across all paid plans—Plus starts at $8/month with unlimited blocks and file uploads
Smartsheet is a cloud-based work management platform with a spreadsheet-like interface designed to help teams collaborate, manage projects, and track workflows. It offers features like Gantt charts, real-time collaboration, workflow automation, AI-powered formula generation and data analysis, customizable reporting, and integrations with third-party tools. The platform provides scalable solutions for businesses of different sizes, from individual users to large enterprises, with pricing plans ranging from free to custom enterprise options.
best deal
Get a 30-day free trial to test all features before committing to a paid plan
Polaris PSA is a professional services automation tool that helps service organizations manage projects, resources, and financials. It uses AI to capture real-time data, provide recommendations, and enable proactive decision-making. The platform includes automatic time tracking, resource matching, and integrations with Salesforce and 100+ work apps.
best deal
Free Trial Available for Polaris PSA
Asana is a web-based project management platform that enables teams to organize, track, and collaborate on work. It offers task management, multiple project views (lists, boards, timelines), AI features for automating workflows, communication tools, progress tracking, and integrations with over 200 apps. Available in free and paid plans, Asana supports teams of all sizes with flexible project visualization options.
best deal
Try Asana free with the Personal Plan for 1-2 users, or start a 30-day free trial of paid plans to test AI features and advanced workflows.
Trello is a project management tool that helps teams organize work using boards, lists, and cards. It enables users to track tasks, collaborate in real-time, and manage workflows visually. With features like task assignment, due dates, integrations, and AI-powered automation, Trello supports project management for teams of any size, from small startups to large enterprises.
best deal
Try Trello Free - Organize projects with unlimited cards, lists, and members across up to 10 boards per workspace
ClickUp is a comprehensive cloud-based project management platform that combines task management, collaboration tools, automation, and AI assistance in one workspace. It offers customizable features including multiple project views, document creation, time tracking, and AI-powered workflow automation across multiple pricing tiers, catering to teams of all sizes from freelancers to large enterprises.
best deal
Try ClickUp's Free Forever Plan with unlimited tasks and collaborative docs, or get a 14-day free trial on paid plans!